Construction Project Manager // Portland, ME

Project Managers are central to the successful execution of all construction projects. They are the primary interface between the company and its clients, and between the design, estimating, millwork, and field operations teams. This role requires a sophisticated understanding of construction sequencing, cost management, and technical execution, balanced with strong interpersonal skills to support clients—many of whom are new to the building process and require steady, compassionate guidance. Project Managers ensure that each project runs smoothly, on budget, on schedule, and with a high level of client satisfaction.

Key Responsibilities:

• Project Planning & Execution

• Lead the construction planning process from preconstruction handoff through project closeout.

• Manage the project timeline, sequencing, and scheduling of subcontractors, vendors, and internal teams.

• Coordinate closely with the Millwork Manager, Design Manager, and Manager of Field Operations to align project needs and execution strategy.

• Review and interpret construction drawings, specifications, and change orders.

• Client Relationship Management: Serve as the client’s main point of contact throughout the construction phase. Provide clear, consistent updates to clients on progress, decisions, and expectations. Help clients navigate complex choices and stressful moments with empathy, patience, and clarity. Translate technical information into understandable guidance, creating a transparent and reassuring experience.

• Track project budgets, change orders, allowances, and actual costs.

• Communicate cost implications and updates to clients and internal teams regularly.

• Work closely with the Sales & Estimating Manager to ensure accurate handoff and execution of project budgets.

• Identify and resolve potential budget issues proactively.

• Team & Field Coordination

• Coordinate directly with field staff, subcontractors, and suppliers to ensure timely, high-quality execution of work.

• Monitor job site progress and ensure work is completed in accordance with project plans and safety standards.

• Work closely with the Manager of Field Operations to resolve site issues, adapt to field conditions, and ensure labor needs are met.

• Host or participate in regular project meetings with internal teams and clients.

• Document and distribute meeting notes, action items, and key decisions.

• Maintain detailed records of project milestones, issues, and change orders.

• Ensure clarity and transparency in all forms of communication—written and verbal.

Qualifications:

• 5+ years of experience in residential or boutique commercial construction project management.

• Deep understanding of construction sequencing, budgeting, and scheduling.

• Exceptional interpersonal and communication skills; able to support and guide clients with a calm and informed presence.

• Strong problem-solving ability and attention to detail.

• Comfortable managing multiple projects and shifting priorities.

• Proficiency with project management and construction software tools is preferred.

• Communication & Reporting